Schedule and fly
Create and manage reservations
Book, change, cancel, and return early while preserving calendar context.
- For
- Members with scheduling access
- Typical time
- 5 minutes
- Updated
- July 28, 2026
Reservations coordinate intended use. They do not replace preflight planning, aircraft inspection, dispatch procedures, or required operational checks.
- 1
Choose the aircraft and time
Open Schedule, select an aircraft, and enter start and end time. Use all-day blocks for appropriate non-flight events.
- 2
Add useful context
Enter purpose, destination, and notes that help the partnership coordinate without placing sensitive information in a broadly visible field.
- 3
Resolve validation messages
AirplaneHQ may reject overlap, access, availability, duration, advance-booking, buffer, qualification, instructor, or maintenance conflicts. Correct the underlying issue; do not create a misleading workaround.
- 4
Change or cancel from the reservation
Open the event, make the change, and provide cancellation notes when required. The activity history preserves key changes.
- 5
Return early when appropriate
Use return-early to release the remaining reserved time while preserving the original reservation context.