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AirplaneHQPartnership operations
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How it works

Start with the schedule. Let every step improve the next.

AirplaneHQ follows the way a partnership actually works: plan the airplane, record what happened, keep maintenance current, preserve the evidence, and settle shared costs.

01

Partnership + aircraft

Set the foundation

Create the partnership, establish the aircraft identity and current time, then decide who can see and do what.

  • Booking and visibility settings
  • Member roles and aircraft access
  • Qualifications and maintenance authority
  • Standard record folders
02

Schedule

Plan shared use

Members reserve within the context of availability, access, qualifications, instructors, buffers, and partnership rules.

  • Calendar and list views
  • Recurring reservations
  • Instructor coordination
  • Maintenance blocks and private feeds
03

Operate + log

Close the flight loop

After the reservation, record the flight so current aircraft time can inform maintenance, reporting, and the next handoff.

  • Reservation-linked flight logs
  • Tach and Hobbs validation
  • Fuel and oil context
  • Squawk reporting
04

Maintain

Coordinate aircraft health

See AVIATES context, track date and meter limits, group work into service events, and preserve a completion history for every item.

  • Calendar and meter limits
  • AVIATES context
  • Events, projects, and components
  • Coming-due awareness
05

Records + logbooks

Keep the source attached

Files uploaded anywhere are available in Records, while reviewed logbook pages can link directly to the maintenance they support.

  • Automatically connected documents
  • Visibility and versions
  • Review-first imports
  • Page and region evidence
06

Expenses + reporting

Settle without the spreadsheet

Choose who shares each cost, review recurring expenses, follow suggested payments, and close the period with its history intact.

  • Receipts and selected participants
  • Recurring expenses
  • Suggested settlements
  • Utilization and cost reporting

The operating principle

Make the next decision easier to verify.

Each completed workflow leaves useful context for the next: a reservation becomes a flight log; a meter update informs maintenance; a completion carries its evidence; an expense carries its receipt; an access change preserves history.

Start with one aircraft

You do not need to migrate everything in a day.

Create the partnership, establish current aircraft context, invite the roster, and bring records in as the workflow needs them.

Create your partnership →Read the getting-started guide