Records and logbooks
Control document visibility
Choose scope carefully and audit sensitive records.
- For
- Owners, document managers, and uploaders
- Typical time
- 5 minutes
- Updated
- July 28, 2026
Visibility determines who may discover and open a document; aircraft access and workflow ownership can further affect authorization.
- 1
Identify the intended audience
Decide whether the record is appropriate for the partnership, aircraft-access members, maintenance managers, or a narrower supported scope.
- 2
Set visibility during upload
Do not rely on the folder name alone to protect sensitive data.
- 3
Test with a representative role
Confirm that an ordinary member and any restricted-aircraft member see the intended result.
- 4
Review after role or aircraft changes
Access changes can alter who is eligible to see connected records.
- 5
Use secure sharing outside AirplaneHQ
Do not copy private storage URLs or credentials. Download and share only through an approved channel when necessary.