Replace, archive, and restore documents

Replacing and archiving keep the active library clear without silently erasing record history.

1. 1

   Replace instead of duplicating

   Use Replace when a new file supersedes the same logical record. Add a change note that explains the revision.

2. 2

   Inspect version context

   Confirm version number, timestamp, file information, and change note before restoring or downloading an older version.

3. 3

   Archive when inactive

   Archive a document that should leave ordinary views but remain recoverable.

4. 4

   Restore deliberately

   Restoring an older storage version creates or exposes a new current state; confirm it is truly the intended source.

5. 5

   Delete only under policy

   Permanent deletion may remove the application record and storage object. Follow retention, legal-hold, and partnership requirements.